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Business car consultant and former Deloitte fleet expert David Rawlings is to launch a new mileage monitoring system this August.
The software is being launched under the name Vertivia and aims to give control of business mileage costs and claims back to the fleet manager.
Rawlings claims mileage monitoring will become the increasing focus of the HM Revenue and Customs. "Company car tax has been so successful that the money is not coming in. So HMRC will look at other ways [of improving tax revenues], such as accurate mileage reporting.
"The Government's and HMRC's attention to expenses is tightening. They want to know what they're not seeing. Mileage is one of these and they're asking does the company have exact records."
The new Vertivia software allows businesses to verify mileages being claimed are accurate, set mileage approval limits and can link trips to job codes so that clients can be billed. It also links with HR and payroll systems and can be used for duty-of-care checks.
Rawlings said: "The Government wants people buying cars, but not using them. That works in a company's favour because miles cost businesses money, so fewer miles equals fewer costs.
"Most companies don't look at mileage, leaving them open to abuse.
"The system will allow us to look at trends after three months' of data. Some calculations are automatic and others need expert opinion to interpret and find a solution. The system is very good at picking up exceptions."
The first version of the system will go live on 1 August with a large blue-chip firm with 500 drivers.
Rawlings added that one of the major advantages of the Vertivia software was that it was independent of any leasing company or fuel card provider. He added that he would consider supplying the system as a white-label product to lease firms.
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