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ACFO is working with the Driver and Vehicle Licensing Agency to promote awareness of the new Vehicle Registration Certificate (V5C), which is being rolled out from 15 August 2010.
The DVLA is making significant changes to the V5C, which will be in place by the plate-change on 1 September..
DVLA officials have met with ACFO representatives to brief them on the changes so that advance notice to members can be provided to enable them to make any necessary amendments to their fleet vehicle document handling and storage processes.
The DVLA says it has made the change to help protect motorists from vehicle crime after a large number of unissued V5Cs were stolen in 2006. DVLA report that approximately 2000 of the stolen documents have surfaced so far but believe that as a worst case, up to 400,000 documents could potentially have fallen into criminal hands.
The new certificate, which is red instead or blue, clearly states that it is not proof of ownership of a vehicle, which many buyers mistakenly believe to be the case. The new V5C is clearly marked as proof of keepership only - not legal title.
The inside pages of the Certificate setting out all the details of the vehicle are essentially unchanged, and should not require significant adjustment for any fleet operator who scans their documents for electronic storage and filing, said ACFO director Stewart Whyte who was at the DVLA briefing.
He said: "DVLA has offered the opportunity for ACFO members to receive a test copy of the new design. This has to be under very secure conditions - each document must be signed-for, protected and returned at the end of the short evaluation period. However it does provide an opportunity for some members to ensure their systems can be updated as necessary."
Whyte explained: "Although the campaign is primarily aimed at the consumer/retail buyer there is a relevance to fleets. Where employees are using their own vehicles in a grey fleet situation, employers may wish to ensure that the employees are aware of the risks, for their own protection."
He added: "Good provenance of an ex-fleet car or van might enhance the residual value where it is clear that the fleet operator has good title to the vehicle."
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