The DVLA is developing a V5C on demand service as part of its transformation of its online services.
The DVLA said the new tool would mean that the V5C registration document can be suppressed and requested on demand when one is needed.

The functionality is part of the DVLA’s new View Vehicle Record (VVR) service which is currently in private testing stage with 12 UK fleets.

Fleets must be part of the DVLA’s fleet scheme in order to use the VVR and V5C on demand services.

The DVLA said those opting into the system will:

  • not receive a V5C for any newly registered vehicles for their fleet (the paper V5C will be suppressed)
  • reduce the amount of paper documents stored and administered, possibly to zero within three years (depending on how often new vehicles are purchased)
  • potentially reduce costs for fleet companies ‘opting in’ as a result of a reduction in administrative burden and storage costs

The Government body said the design and development of both the V5C tool and VVR has been in conjunction with the fleet industry.

The VVR service will be available in March and the V5C on demand service will be released as a public beta at the end of March.

How to join the DVLA fleet scheme

Fleets wanting to join the DVLA’s fleet scheme can do so for free but need to have more than 50 vehicles in their fleet.

Fleets must provide a formal written request to join the DVLA fleet scheme along with the V5C’s of all their vehicles to be included in the scheme.

Once fleets have provided details of their fleet of vehicles to the DVLA, the organisation allocates a fleet number, which is a unique identifier for use with a company’s address.

The fleet number is added to all V5Cs of vehicles within that company’s fleet. DVLA maintain the fleet list to make sure name, address and contact details are up to date.