Software company Fleetcheck says its advanced optical character recognition (OCR) technology is saving hundreds of hours in fleet administration during extensive trials.
It uses OCR to scan invoices from suppliers as they arrive, with all data automatically populated into the correct fields rather than having to be manually keyed.
Among those using the product is MDel Fleet Management, whose managing director Mike Cuckson said: “This has been a gamechanger for our fleet management processes. Previously, we had to type in the details for every invoice, which was time-consuming and prone to error. Now, with this streamlined system, we’ve significantly reduced administrative time and are ensuring greater accuracy.
“OCR has not only saved us a considerable amount of time but has also allowed us to allocate resources to more critical tasks, ultimately driving better productivity and cost savings across the business.”
Fleetcheck COO Callum Haymon-Collins (pictured) said that typically, the OCR technology reduced the time spent processing each invoice from around five minutes to less than 60 seconds.
He said: “On the basis that each vehicle in your fleet generates at least one invoice a month, that kind of saving in administration equates to a saving of 40 hours a year on a 50-vehicle fleet. For larger fleets, hundreds or even thousands of hours could be gained.”
Haymon-Collins added that Fleetcheck was already seeing a high level of interest from other fleets and planned to roll out the use of OCR across a range of other documentation in 2025.
He said: “The potential of the technology to reduce fleet administration and free staff up to work on more strategic matters is considerable.”
